How Info Kiosks Enhance HR Department Efficiency

Today's HR departments face numerous challenges - from recruiting and retaining talented employees to effective internal communication and the constant need to improve processes and services for production workers. With the growing diversity of the workforce and technological advancements, it's crucial to keep pace with modern trends and expectations.

One solution helping HR departments manage these challenges is INFOhub. This innovative software product is based on the Ki-Wi Signage platform but optimized for HR department needs. INFOhub combines the powerful features of Ki-Wi Signage with pre-prepared procedures and processes specifically focused on HR agenda. It's a comprehensive digital solution tailored to the needs of internal communication and self-service processes for employees. At the same time, it significantly simplifies processes and relieves the pressure on HR department staff.

What is INFOhub?

INFOhub is a modern software solution for managing HR processes and communicating with employees, built on the proven Ki-Wi Signage technology. It can be implemented on various devices, from desktop computers to tablets to interactive info kiosks in company premises.

Info Kiosks as Part of INFOhub

An important part of INFOhub implementation are info kiosks. These interactive terminals are strategically placed in company premises and provide employees with easy access to HR services and information. Info kiosks consist of a large-format or smaller touch display mounted on a stand or wall and offer the possibility of control by simply bringing an employee card or other identifier close.

The main functions of INFOhub, including info kiosks, include displaying multimedia content, integration with company systems, providing self-service services, and an intuitive user interface designed for maximum accessibility. Through INFOhub, whether on their computers or via info kiosks, employees can request or provide tax return documents, obtain pay slips, send documents to HR such as doctor's confirmations or child birth certificates, or request various confirmations.

Compared to traditional communication channels such as notice boards, flyers, or mass email distributions, INFOhub, especially through info kiosks, offers a modern, efficient, and interactive form of information sharing. Content can be easily managed and adjusted centrally, ensuring consistency of messages across the entire organization.

Key INFOhub Functions for HR

Integration with Attendance Systems

INFOhub can be easily integrated with company attendance systems. Employees securely log into the system and have immediate access to information about their attendance, leave requests, or other data. This eliminates the need to contact the HR department for routine inquiries.

Connection with Personnel Systems

In addition to attendance systems, INFOhub can be linked to other HR systems for managing employee data, benefits, education, shift planning, and more. This gives employees all the necessary information securely and easily accessible in one place.

Self-Service Functions

INFOhub, whether through employee computers or info kiosks, allows employees to handle a wide range of daily tasks that previously required HR department assistance. Employees can now independently and efficiently:

  • View and order food from the current menu
  • Manage their benefits, including Edenred cards
  • View an interactive map of the premises for easy orientation
  • Access the company intranet for the latest information and news
  • Download and print pay slips
  • Anonymously use the trust line (whistleblowing) to report problems
  • Recommend a new colleague for employment
  • Submit and approve vacation or other leave requests
  • Order necessary work tools
  • Obtain important documents and forms
  • Register for training or company events

This comprehensive self-service system significantly streamlines work processes, saves time for both employees and the HR department, and increases overall satisfaction and productivity in the workplace.

Benefits of INFOhub for HR Departments

Implementing INFOhub, including info kiosks, brings a range of benefits to the HR department:

  1. Process efficiency and time savings - self-service access for employees and automation of routine tasks significantly save time for HR professionals. They can thus devote themselves to more complex agendas with higher added value.
  2. Improved internal communication and engagement - important information, news, instructions, or motivational messages can be effectively shared across the entire organization through a centrally managed modern platform. Employees feel better informed and involved.
  3. Easy and secure access to information for employees - all necessary resources and tools are available in one place. This makes it easier for employees to navigate and obtain required information without lengthy searches.

Ki-Wi Signage - The Foundation of INFOhub

The key technology on which INFOhub is built is the Ki-Wi Signage digital solution. This versatile platform combines features for secure management and publication of multimedia content with interactive application possibilities.

Ki-Wi Signage provides a centralized web interface for easy content management, scheduling, and distribution to any type of device. It integrates with a wide range of systems including attendance, personnel, and other corporate applications. It offers secure access, support for various types of authentication, and last but not least, a user-friendly interface tailored to the requirements of HR processes.

Thanks to the complexity and scalability of Ki-Wi Signage, organizations can easily implement INFOhub from pilot projects to large-scale global deployments while maintaining a consistent user experience across all locations.

If you want to see how we specifically helped our customers, read the Foxconn CZ case study on our website. Or take a look at our references.

Conclusion

INFOhub, including strategically placed info kiosks, represents a versatile software platform that offers a number of benefits to HR departments and entire organizations. Thanks to integration with company systems, the possibility of self-service services available via computers and info kiosks, and effective digital communication, HR processes can be significantly streamlined, employee awareness and engagement improved, and internal services strengthened overall.

We are happy to provide further details, including the possibility of trying a demo version of Ki-Wi Signage, during an informative online call, which you can easily book here.